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PA/Executive Assistant - English


Ref. Number 17-0319
Description Secretarial/Admin./Office Support
Contract info Recruitment
Language(s) required English (Fluent)
Region The Hague
Salary € 3500 - € 4000 Monthly
Start date ASAP
Duration 1 year with view to permanent contract

Our international client promotes excellence in patient care, research and education in hematology. By organising an annual congress, providing an educational program based on the European Hematology Curriculum, publishing a journal, lobbying for hematology and promoting research, the association supports hematologists in and outside Europe to further improve patient care. They are currently looking for a PA/Executive Assistant to support the director and management team with general administrative tasks as well as day to day activities. 

 Travel in Europe is required once a year for annual congress in June as well as smaller events during the year.

 

Job Profile for PA/Executive Assistant
Responsibilities will include but not be limited to:

  • Support the Corporate team
  • Arrange travel, visas and accommodation for all traveling team members
  • Take notes/minutes at Weekly Management Meetings and Monthly Management Meetings
  • Expenses for CEO/Management team, cash and credit card
  • Work closely with all departments to ensure the company policies are being adhered to
  • Provide general assistance during presentations, screening phone calls, enquiries and requests, and handling them when appropriate
  • Organising and maintaining diaries and making appointments
  • Dealing with incoming/outgoing mail (courier), often corresponding on behalf of the manager; (ensure all incoming post is logged and distributed accordingly)
  • Produce documents, briefing papers, reports and presentations
  • Organising meetings and ensuring the CEO/Management Team is well prepared for meetings
  • Liaising with clients, suppliers and other staff
  • Devising and maintaining office systems, including data management and filing
  • Meeting and greeting visitors at all levels of seniority; ensure all visitors are welcomed with a professional and enthusiastic demeanour
  • Organise internal lunches and events
  • Manage all general enquiries
  • Office management: general maintenance and upkeep of office area
  • Manage the meeting rooms and allocations

 

Candidate Profile for PA/Executive Assistant

  • Must be fluent in English, written and spoken
  • At least 5 years of PA Team Assistant experience in an international environment
  • Must be friendly and have a natural ability to communicate with people of all levels
  • Advanced level of MS Excel, Word, PowerPoint & Outlook
  • Self-directed and self-motivated individual
  • High-level analytical and administrative skills
  • Flexible, detail oriented and proactive
  • Ability to effectively interact with corporate/divisional associates and work well with fellow associates, as part of an integral team
  • Ability to manage resources, follow up and meet deadlines
  • Ability to work with highly confidential information
  • Enjoys a multinational, fast-paced environment and has to be team player

 

What Our Client Offers

  • Excellent working conditions
  • Excellent remuneration package
  • To work for an organisation that really cares and listens to their staff members
  • To be part of a friendly multinational hardworking team
  • Any over time is paid out as time in lieu

 






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