HR Policies

 
Timesheets

 

Please complete and submit a CORRECT timesheet no later than the last working day of the month*, signed by your Supervisor and yourself and send to the Blue Lynx HR department either by:
·         Fax: 070-3117823.
·         PDF & emailed to HR@bluelynx.com
* Please make sure you submit your timesheet on your last working day of the month prior to any planned leave. The only exception is due to illness.
 
Please note that overtime, illness, etc, will be administered in the following month’s salary.

 

Email, internet, and personal telephone calls

 

Keep private usage of Internet, Email and telephone calls to a minimum.
Check with your line manager/supervisor for the clients guidelines pertaining Internet and telephone usage.
NOTE: When your personal usage of the internet, email and telephones is NOT kept to a “reasonable” amount this can lead to dismissal. Blue Lynx & client have the right to define the word “reasonable.”

 

Working hours and lunch breaks

 

Unless otherwise agreed employment is for 40 hour week (Monday to Friday) 8 hours per day. Please remember to take into account that lunch breaks are not included within the 8 workable hours. An employee must take a minimum 30 minute lunch break (this time is not paid time).

Please be sure to agree on working times (i.e. the time you will start and finish work) with your line manager/supervisor.

For example: You start work at 09:00 hrs then the earliest your day will end is 17:30 hrs to claim an 8 hour working day. Please be aware that both Blue Lynx and our clients (i.e. the company where you are working) require you take a lunch break and that this is reflected in your timesheet.

 

ARBO Concern & Illness

 

When you are absent from work due to illness and unable to work- please be sure to adhere to the following procedure:
1)              On the first day of illness phone your supervisor at the company where you are working before 09:00 hrs.
2)              On the first day of illness phone the Blue Lynx HR Department before 09:00 hrs (070‑3117822).
3)              On returning to work please phone (or email us HR@bluelynx.com) before 09:00 hrs to inform Blue Lynx. If you neglect to do so ARBOCONCERN will keep phoning, visiting your house and sending letters to you.
 
Blue Lynx Employment is responsible for all employees and we are required to know where you are during office hours.  If there is an emergency and you cannot be reached, Blue Lynx will be the first port of call.
 
What does Blue Lynx do….:
When an employee informs Blue Lynx that they are absent due to illness, Blue Lynx will report this illness to our ARBO organization - ARBOCONCERN.
 


ARBOCONCERN “manages” all illness related issues for both the employee and employer.
When an employee is absent from work due to the flu or other short illness they register and monitor illness. The employee may receive a phone call or a home visit by an ARBOCONCERN DOCTOR. However, in more serious and/or long term illness not only Blue Lynx but ARBOCONCERN will be the employees’ port of call; helping and supporting the employee through any illness period. When necessary they will assist with treatments/therapies and ultimately the employees re-integration back to work, all in conjunction with Blue Lynx as your employer.
 
It is mandatory that all employers have a contract with this sort of company.
 
For further information on ARBOCONCERN please refer to their website (in Dutch) at: www.arboconcern.nl
 
 
Vacation days

 

All vacation must be requested and granted prior to taking any leave, whether it is an hour, a half-day, a full day or more. First get approval from your supervisor and then fill in and submit your vacation hours to Blue Lynx using the Leave Request form. You may take leave only if you have accumulated a sufficient amount of hours at the time of requesting leave. For your leave entitlement, please refer to your employment contract.
 
Please contact Blue Lynx HR Department for an overview of accumulated hours.
Completed leave request forms need both the employees and line managers/supervisors signatures prior to being submitted.
 
You can submit your leave request either by:
·         Fax: 070-3117823
·         PDF & emailed to HR@bluelynx.com.
 
NOTE: Blue Lynx does not have a UNPAID LEAVE policy i.e., we do not allow unpaid leave.
 
Again, Blue Lynx Employment is responsible for each and every staff member and their whereabouts hence we need to know if you are at work or not. If there is an emergency and you cannot be reached, the first place that will be phoned is the Blue Lynx office.

 

Business Trips

 

PRIOR to any business trip Blue Lynx needs to be informed as we must insurance you and provide you with a travel insurance card.
What to do: Please contact the HR Department (HR@bluelynx.com) and submit the dates and location of your business trip.
Clients do not provide travel insurance for contractors; it is the agencies (your employers) responsibility.
 
IMPORTANT:
When you travel on behalf of a client without informing Blue Lynx prior to your trip then you are not insured – you will be traveling at your own risk and without company insurance.



First and foremost, before going on a business trip please be sure to contact the Blue Lynx HR Department (hr@bluelynx.com) and inform us of:

  • The dates you will be travelling;
  • Where you are traveling to and where you will be staying.

 

Claiming Expenses

 

The procedure for claiming business trip expenses and other expenses varies from client to client. Some clients pay contractors directly and some do not.
 
When you fall into the later category the following procedure is applicable:
In order to make an expense claim via Blue Lynx the employee is required to fill in and submit a completed expense claim form; attaching all original receipts with the signatures of the employee and line manager/supervisor.
 
All receipts will be checked for dates and you will only be reimbursed for the amounts stated on valid and approved receipts that you have submitted.
 
Medical insurance (zorgverzekering)

 

In accordance with the Zorgverzekeringswet (Medical Insurance Law) it is compulsory for every resident of The Netherlands (Military personnel excluded) to have Basisverzekering (basic insurance). It is the responsibility of each resident of the Netherlands to make sure that they are sufficiently insured.
 
More information on Zorgverzekering can be found on the Dutch website www.denieuwezorgverzekering.nl
 
Employees are invited to participate in the Blue Lynx collective health insurance (AVERO) which offers the same cover but comes with a collective discount. (www.avero.nl). Attached you can find detailed information and prices. If you are interested in joining the collective health insurance please contact HR and they will assist you further.
 
 
The Blue Lynx HR forms (Timesheets, Timesheet Example, Salary Slip, Salary Statement Explanation, Expense Claim, Leave Request Form), at the following link: http://www.bluelynx.com/blue-lynx-forms-explanations.
 
Variations to illness and/or leave rules with different clients shall be attached to this memo.
 
Please let us know if you have any questions or queries.
 
Kind regards
 
 
 
The Blue Lynx HR Team