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Office Coordinator/Receptionist - Dutch & English

Ref. Number 17-0285
Description Secretarial/Admin./Office Support
Contract info Recruitment
Language(s) required Dutch (Fluent)
English (Fluent)
Region Amsterdam Region
Salary € 2500 Monthly
Start date ASAP
Duration 7 months contract with view to extension

Our international client, one of the world’s leading executive search consulting firms, is now hiring a skilled Office Coordinator/Receptionist for their Amsterdam office.

In addition to being a central point of contact in a professional and fast paced environment, the Office Coordinator/Receptionist will be responsible for the coordination of operational office responsibilities and will assist with corporate administration.

Please note: The position is split 50/50 between the two functions - 20 hours receptionist and 20 hours office coordinator.


Job Profile for Office Coordinator/Receptionist:
Responsibilities will include but not be limited to:

  • Coordinate all building related matters including maintenance, janitorial services and safety and security
  • Handle purchasing and procurement for office suppliers, furniture, food service, and IT peripherals. Ensure supplies are well-equipped and office is fully stocked
  • Assist with HR and corporate administration
  • Handle incoming calls and emails
  • Handle travel arrangements
  • Absence and holiday administration
  • Organising team outings
  • Various other administrative tasks
  • Welcome visitors, clients and guests
  • Prepare conference rooms for meetings and video conferences
  • Distribution of newspapers
  • Coordinate lunch requirements with caterer
  • Manage inventory of office supplies and equipment
  • Provide assistance in mailings
  • Monitor, stock and restock coffee machines
  • Update shift handover and report maintenance issues
  • Reception shifts from 08h00 to 18h00


Candidate Profile for Office Coordinator Receptionist:  

  • Must be fluent in Dutch and English, both written and spoken
  • Must have a Bachelor’s Degree
  • Similar experience in a highly professional environment is a plus
  • Service minded
  • Eye for detail
  • Ability to prioritise
  • Excellent social and communication skills
  • Pro-active and hands-on
  • Positive attitude and sense of humour
  • Presentable


What Our Client Offers

  • Become part of a dynamic team in a highly international working environment
  • Professional growth opportunities
  • Pension contribution
  • Health insurance contribution
  • 26 vacation days
  • Laptop
  • Daily free in-house lunches


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