Our client is a strategic medical communications agency that partners with the pharmaceutical industry to promote information and education to healthcare professionals at a global level. Uniquely resourced to provide innovative solutions, the company offers both its clients and its employee’s lateral and strategic thinking in a fast-paced, rapidly changing market environment. As a result of a significant increase in business, they are looking to appoint an Amsterdam-based talented Program Coordinator.
Job Profile
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Provide project planning , co-ordination & support for designated Program Managers / Program Directors in accordance with planning & procedures as agreed beforehand with the aim of helping ensure the project’s delivery on time, on target, on budget by:
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Co-operating on project proposals and contracts (with a focus on layout and presentation)
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Setting up project launch meetings i.e. booking meeting rooms, taking minutes & confirming action points with project teams and controlling the follow-up on certain aspects of projects as requested by Program Managers / Program Directors.
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Coordinating & controlling aspects of project execution & planning internally & externally in close co-operation with other team members and under supervision of designated Program Managers / Program Directors; control timely completion of tasks and set personal deadlines for requested tasks.
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Attending internal & external meetings, teleconferences and brainstorm sessions and taking minutes on request of PM / PD.
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Maintaining client and KOL contacts in consultation with PM/PD i.e. sending final briefings, confirming logistical arrangements, payment of honoraria etc.
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Managing faculty by making logistical arrangements, chasing for materials and keeping PM/PD updated on status as required and pro-actively informing PM/PD of problems.
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Managing overall logistics for meetings by liaising with third parties such as congress organizers, hotels, logistics agencies etc.
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Coordination and management of electronic and print products.
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Coordinating and keeping track of the financial project administration including payment orders, invoicing instructions, pass-through overviews, project registration and proof of delivery.
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Developing and maintaining appropriate account management tools (under direction of PM/PD) such as databases, project/proposal filing systems, templates, administrative summary spreadsheets etc.
Candidate Profile
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MUST BE absolutely fluent in English.
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Educated to the level of MBO or equivalent.
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Minimum 2 years project management, project management or events management /communications experience in a middle-size international company.
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It is essential that you have experience of working in either the medical communications or pharmaceutical industry.
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Hands-on mentality.
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Service & support minded: helpful, accurate flexible, trustworthy, pro-active, presentable and deadline driven.
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Strong organising skills: able to co-ordinate simultaneously various projects, trafficking, congress services.
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Cognitive skills: high standard of English, familiarity with Microsoft office applications, with emphasis on Word and PowerPoint, as well as of Excel/Word/PowerPoint administrative systems/ spreadsheets.
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Preferably experience of communication agency, logistics agency, or publishing company and preferably of Pharmaceutical industry.
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Strong communicative skills; verbal & written, personable, composed, lively, communicative, team builder.
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Detail oriented and accurate. |
