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Executive Search Assistant – German & English

By December 2, 2023 No Comments


Project Management/Research

Germany: Berlin
Depends on experience
German (Fluent)
English (Fluent)
Hiring type:
Company hire
6 months contract with view to permanent
Start date:
Job ref.:
Kalcho Kalchev
+31 (0)70 311 7822


Our client is a leading international executive search firm. They find outstanding leaders for ‘purpose-driven’ sectors in over 70 countries worldwide and are ranked among the top 40 search firms globally. They work for companies which are shaping some of the most important outcomes in our world today.

They are now looking for an Executive Search Assistant in their office in Berlin, Germany.

Job Profile for Executive Search Assistant
Responsibilities will include but not be limited to:

Project management:

  • Project management of upwards of 15-20 projects, with differing levels of complexity, driving the search processes from beginning to end
  • Client and candidate relationship management from a process perspective
  • Administrative management, ensuring the output from the delivery team is both consistent and of an excellent calibre
  • Be a champion for quality and precision in project management
  • Strive to continuously develop and improve internal delivery team communications and interactions
  • Work as an extension of the Consultant to get the best out of each process
  • Act as a reliable and primary channel for incoming communications for the Schools and Educational Organisations practice group and provide excellent liaison in respect of candidates, clients, new business, and troubleshooting
  • Organise meetings with clients and collect, collate, and disseminate relevant materials internally and externally
  • Advise on and manage the creation, proof-reading, production and approval of advertising campaigns and project-related materials

Consultant support:

  • Work closely with the Consultant to manage their diary, travel, and relevant paperwork
  • Act as an extension of the Consultant when required, such as attending pitches, client process kick-off/briefing meetings in or outside the office
  • Support in the timely production of process documents, account management, and appointment end game (for example, taking interview feedback and liaising with the client and candidate at offer stage)
  • Advertise campaigns and project-related materials

Business Development & Functional Team Support:

  • Devise and implement a strategic business development plan alongside your Consultant
  • Identify and drive relevant business development opportunities within your immediate portfolio of clients, candidates, and sector-wide institutions through sector knowledge management
  • Provide business development support by driving business development activity and strategically managing your Consultant’s diary
  • Organise business development meetings, trips, and events as relevant to your Consultant and/or team
  • Promote sales activity in the team through the development and management of effective market tracking and activity tools

Candidate Profile for Executive Search Assistant 

  • Must be fluent in German and English, both written and spoken
  • A Bachelor’s degree (or equivalent)
  • Experience in a fast-paced environment, ideally with some element of customer service or client-facing experience
  • Knowledge of and interest in Higher Education is an asset
  • Aptitude for ‘effortless’ project management and demonstrable interest in developing world-class administration
  • Excellent verbal and written communication skills and outstanding interpersonal skills
  • Able to articulate, clear, and confident when liaising with leaders at the most senior level, both in person and on the telephone
  • Strong customer service ethos

What Our Client Offers

  • 20 days annual paid leave, rising to 25 in the second year (plus national holidays)
  • 2 days/year to commit to a charitable cause
  • Upon completion of the six-month probationary period:
    • Employer pension contributions
    • €100 net contributions to private medical and travel insurance

Already imagine yourself in this position? To make the first step, click Apply or email us your CV at cv@bluelynx.com

Please note:

Candidates may be required to present references and diplomas, and may have a background check done as a part of the Blue Lynx recruitment procedure.
Thank you for your application with Blue Lynx. Due to the volume of applications we cannot respond to everyone. Therefore, when you have not had a call or email from one of the Blue Lynx Recruiters within 5 working days your CV has not been selected. Please register with Blue Lynx when you have not already done so, click Register Online
You can email queries and question to cv@bluelynx.com.
For a broader picture of Blue Lynx and all published vacancies please visit www.bluelynx.com.
Kind regards, The Blue Lynx Team