Admin./Office SupportAll categories

Office Assistant – Dutch & English

By March 21, 2023 No Comments


Admin./Office Support

Netherlands: The Hague
Depends on experience
Dutch (Fluent)
English (Fluent)
Hiring type:
1 year with view to extension
Start date:
Job ref.:
Veronika Ivanova
+31 (0)70 311 7822


Our client is the world’s largest company providing oilfield services and technology products within the oil and gas industry, with a presence in more than 80 countries worldwide and over 90 years of market experience.

They define the boundaries of the industry by unleashing their talented people’s energy. They are looking for innovators to join their diverse community of colleagues to develop new solutions and push the limits of what’s possible. If you share their passion for discovery and want to find out what you could really do, then there is a place to do it. 

They are now looking for an Office Assistant to join their team in The Hague.

Job Profile for Office Assistant
Responsibilities will include but not be limited to:

  • Assist the Country Manager for West Europe with expense reporting in Eclaims and travel schedules and reservations as required
  • Assist the NL HR Manager and HR Team
  • Assist the business with administrative tasks, travel and support
  • Assist with preparation of tenders and afterwards process contracts
  • Maintain NL client list and keep update with main contacts/assistants
  • Organise local meetings (book conference room/send invitations/arrange lunch)
  • Process invoices in SAP and create Purchase Orders
  • Process incoming sponsor request like student groups, charity funds and others. Check with management if it can be granted. Create answers, process advertisement/logo requests
  • Main contact for general phone/mail inquiries/complaints and queries, sales calls, information requests, etc.
  • Main contact for Regus services – mail distribution. Have bi-monthly meeting to check progress/discuss issues
  • Check mail for The Hague office employees on a daily basis. Keep telephone list up to date of employees at the location
  • Administer the office entrance Key cards (PKI for colleagues/visitor cards for external visitors)
  • Arrange stationary, incl. business cards. Implement/maintain contact with printing company for their online ordering tool used for different locations
  • Implement and maintain procedures (f.i. ERP)/office admin systems (f.i. DHL online tool/QBT taxi booking tool)

Candidate Profile for Office Assistant

  • Must be fluent in Dutch and English, both written and spoken
  • MS Office literate
  • Excellent communicator
  • Enjoy solving problems
  • Team-player

What Our Client Offers

  • 25 vacation days per annum 
  • Travel costs reimbursement
  • Pension plan
  • Be part of a supportive team


Reference and diploma checks are a standard part of the Blue Lynx recruitment procedure. Candidates are requested to provide these details in their application. 


Reference and diploma checks are a standard part of the Blue Lynx recruitment procedure. Candidates are requested to provide these details in their application.
Thank you for your application with Blue Lynx. Due to the volume of applications we cannot respond to everyone. Therefore, when you have not had a call or email from one of the Blue Lynx Recruiters within 5 working days your CV has not been selected. Please register with Blue Lynx when you have not already done so, click Register Online
You can email queries and question to cv@bluelynx.com.
For a broader picture of Blue Lynx and all published vacancies please visit www.bluelynx.com.
Kind regards, The Blue Lynx Team