Project Management/Research
Communications Internal/external
Catering & Hospitality
Netherlands: Sliedrecht
Depends on experience
English (Fluent)
Hiring type:
Company hire
1 year with view to extension
Start date:
Job ref.:
Silva Yotova
+31 (0)70 311 7822


Our client is a global leader in strategic meeting and event management. From Satellite Symposiums through Hybrid Meetings and Congresses, to Fully Virtual, they are specialised in making High Impact Meetings that deliver a tailored and unique approach to suit every specific need.

They are structured around four business units: High Impact Meetings & Events, Compliance, Consultancy, and Technology.

Due to expansion, they are currently looking for a Project Manager to join their team in the Netherlands. 

Job Profile for Project Manager
Responsibilities will include but not be limited to:

Project Management

  • Develop a detailed plan – translate clients’ requirements into deliverables, supplier needs, plan and allocate resources, a budget and work plan, track and ensure all business-critical deadlines are met
  • Monitor and diligently oversee the financial process during various phases of the projects and proactively inform involved parties
  • Proactively communicate to ensure clients are up to date with all aspects of event planning arrangements throughout the life cycle of the project
  • Conduct post-event debrief with clients and other stakeholders and, where relevant, take appropriate actions
  • Ensure delivery of all events in accordance with compliance and client-defined guidelines
  • Ensure projects adhere to the principles and codes of corporate governance

Event Management System (EMS)/Administrative Tasks

  • Set up registration process using EMS, including registration website
  • Undertake the completion of the invitation and attendee management process including communication, database management and reporting
  • Coordinate Clients’ requirements with all internal/3rd party suppliers and service providers (eg. project and faculty related flights, hotel and other logistical requirements)
  • Process purchase orders/invoices and timely/accurately maintain project finance records
  • Ensure development, production, ordering and shipping of project materials
  • Ensure all compliance-related tasks, reports, project files and archives are completed

Financial Management

  • Prepare and maintain budgets throughout the life-cycle of each project
  • Ensure financial tracking of each project and conduct regular ‘health checks’ to ensure positive cash flow
  • Maximise the profitability of projects – including supplier negotiation and up-selling of additional services to clients
  • Execute effective scope management – to identify and charge clients for out of scope activities
  • Identify, quantify and report cost avoidance/saving measures
  • Submit accurate final reconciliation of projects within agreed timelines
  • Implement cost-efficient time management
  • Compile and analyse financial and project evaluation reports

Sourcing and Contracting

  • Review and negotiate contracts with the relevant 3rd party suppliers and vendors
  • Evaluate meeting locations, countries, cities, properties and provide strategic advice to clients

Client Relationship Management and Account Development

  • Develop and maintain client relationships at every phase of the project life cycle with a view to supporting the development of existing and/or new accounts
  • Where relevant, liaise with the Account Director regarding new business opportunities and collaborate to further develop and/or close the account

Onsite Support

  • Conduct onsite inspections and undertake planning meetings with all suppliers, where required
  • Be visible on the ground to engage with meeting and/or other stakeholders to ensure and manage successful event experiences
  • Where appropriate, engage with key stakeholder(s) to identify possible future meeting needs and provide follow-up

Candidate Profile for Project Manager

  • Must be fluent in English, both written and spoken
  • Bachelor’s degree preferably in hospitality, event management or similar field
  • 3 – 6 years’ hands-on experience in successfully delivering a wide range of complex meetings and events from start to finish, overseeing multiple projects and simultaneous workstreams at a global level
  • Certified Meeting Professional (CMP) or Digital Event Strategist certification(DES) is a plus
  • Experience in communicating with and advising senior-level stakeholders
  • Experience in managing and coaching others
  • Experience in working with financial budgets, tools and financial planning
  • Able to multi-task and deliver quality results under pressure/tight constraints
  • Accuracy, attention to detail, organisational and follow-up skills
  • Fully proficient in using Microsoft Office suite, proven aptitude for technology and/or software solutions and analytical skills
  • Able to travel extensively, including weekends/public holidays

What Our Client Offers

  • Attractive compensation package
  • 25 paid vacation days
  • Pension Plan
  • Travel expenses fully reimbursed
  • Business travel expenses are fully covered
  • Laptop
  • Mobile phone
  • Hybrid working model
  • Free parking on-site
  • International work environment

Already imagine yourself in this position? To make the first step, click Apply or email us your CV at cv@bluelynx.com


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Kind regards, The Blue Lynx Team