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Category:
Project Management/Research
PR/Conference
Communications Internal/external
Catering & Hospitality
Region:
Netherlands: Sliedrecht
Salary:
Depends on experience
Languages:
English (Fluent)
Hiring type:
Company hire
Duration:
1 year with view to extension
Start date:
ASAP
Job ref.:
22-0234
Contact:
Silva Yotova
+31 (0)70 311 7822
silva@bluelynx.com

Description

Our client is a global leader in strategic meeting and event management. From Satellite Symposiums through Hybrid Meetings and Congresses, to Fully Virtual, they are specialised in making High Impact Meetings that deliver a tailored and unique approach to suit every specific need.

They are structured around four business units: High Impact Meetings & Events, Compliance, Consultancy, and Technology.

Due to expansion, they are currently looking for a Project Manager to join their team in the Netherlands. 

Job Profile for Project Manager
Responsibilities will include but not be limited to:

Project Management

  • Develop a detailed plan – translate clients’ requirements into deliverables, supplier needs, plan and allocate resources, a budget and work plan, track and ensure all business-critical deadlines are met
  • Monitor and diligently oversee the financial process during various phases of the projects and proactively inform involved parties
  • Proactively communicate to ensure clients are up to date with all aspects of event planning arrangements throughout the life cycle of the project
  • Conduct post-event debrief with clients and other stakeholders and, where relevant, take appropriate actions
  • Ensure delivery of all events in accordance with compliance and client-defined guidelines
  • Ensure projects adhere to the principles and codes of corporate governance

Event Management System (EMS)/Administrative Tasks

  • Set up registration process using EMS, including registration website
  • Undertake the completion of the invitation and attendee management process including communication, database management and reporting
  • Coordinate Clients’ requirements with all internal/3rd party suppliers and service providers (eg. project and faculty related flights, hotel and other logistical requirements)
  • Process purchase orders/invoices and timely/accurately maintain project finance records
  • Ensure development, production, ordering and shipping of project materials
  • Ensure all compliance-related tasks, reports, project files and archives are completed

Financial Management

  • Prepare and maintain budgets throughout the life-cycle of each project
  • Ensure financial tracking of each project and conduct regular ‘health checks’ to ensure positive cash flow
  • Maximise the profitability of projects – including supplier negotiation and up-selling of additional services to clients
  • Execute effective scope management – to identify and charge clients for out of scope activities
  • Identify, quantify and report cost avoidance/saving measures
  • Submit accurate final reconciliation of projects within agreed timelines
  • Implement cost-efficient time management
  • Compile and analyse financial and project evaluation reports

Sourcing and Contracting

  • Review and negotiate contracts with the relevant 3rd party suppliers and vendors
  • Evaluate meeting locations, countries, cities, properties and provide strategic advice to clients

Client Relationship Management and Account Development

  • Develop and maintain client relationships at every phase of the project life cycle with a view to supporting the development of existing and/or new accounts
  • Where relevant, liaise with the Account Director regarding new business opportunities and collaborate to further develop and/or close the account

Onsite Support

  • Conduct onsite inspections and undertake planning meetings with all suppliers, where required
  • Be visible on the ground to engage with meeting and/or other stakeholders to ensure and manage successful event experiences
  • Where appropriate, engage with key stakeholder(s) to identify possible future meeting needs and provide follow-up

Candidate Profile for Project Manager

  • Must be fluent in English, both written and spoken
  • Bachelor’s degree preferably in hospitality, event management or similar field
  • 3 – 6 years’ hands-on experience in successfully delivering a wide range of complex meetings and events from start to finish, overseeing multiple projects and simultaneous workstreams at a global level
  • Certified Meeting Professional (CMP) or Digital Event Strategist certification(DES) is a plus
  • Experience in communicating with and advising senior-level stakeholders
  • Experience in managing and coaching others
  • Experience in working with financial budgets, tools and financial planning
  • Able to multi-task and deliver quality results under pressure/tight constraints
  • Accuracy, attention to detail, organisational and follow-up skills
  • Fully proficient in using Microsoft Office suite, proven aptitude for technology and/or software solutions and analytical skills
  • Able to travel extensively, including weekends/public holidays

What Our Client Offers

  • Attractive compensation package
  • 25 paid vacation days
  • Pension Plan
  • Travel expenses fully reimbursed
  • Business travel expenses are fully covered
  • Laptop
  • Mobile phone
  • Hybrid working model
  • Free parking on-site
  • International work environment

Already imagine yourself in this position? To make the first step, click Apply or email us your CV at cv@bluelynx.com

Note:

Reference and diploma checks are a standard part of the Blue Lynx recruitment procedure. Candidates are requested to provide these details in their application.
Thank you for your application with Blue Lynx. Due to the volume of applications we cannot respond to everyone. Therefore, when you have not had a call or email from one of the Blue Lynx Recruiters within 5 working days your CV has not been selected. Please register with Blue Lynx when you have not already done so, click Register Online
You can email queries and question to cv@bluelynx.com.
For a broader picture of Blue Lynx and all published vacancies please visit www.bluelynx.com.
Kind regards, The Blue Lynx Team

INTERESTED IN THIS JOB? – CLICK HERE