Senior Office Manager – Dutch & English

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Ref. Number:
19-0456
Category:
Secretarial/Admin./Office Support
Contract info:
Recruitment
Language(s):
Dutch (Fluent)
English (Fluent)
Region:
Almere
Salary:
Depends on experience
Start date:
ASAP
Duration:
To be confirmed
Contact:
Harish Kumar
Call: +31 (0)70 3117822

Description

Would you enjoy being part of an innovative organisation where everyone’s ideas are important, success is shared, and people are trusted?

Our client is an established construction solutions company providing engineering and procurement strategies with a 1.3 billion global turnover. They are expanding their Almere based offices and factories which are currently in a start-up phase.

The company is focusing on expanding and are hiring a Senior Office Manager who will be responsible for the administrative and organisational hands-on and management of the office in the broadest sense of the word. This is a pivotal position within the organisation.

If this role sounds like your dream job, please do not hesitate, and apply today.

Job Profile for Senior Office Manager
Responsibilities will include but not be limited to:

  • Manage and oversee the day to day running of the Almere office
  • Carry out HR duties including the maintenance of human resources files in accordance with laws, regulations, and company policy, this will include – employment contacts and amendments, employee payroll registration, sick and vacation administration, keeping all files GDPR compliant
  • Assist in the recruitment process of new colleagues and help with their inductions, orientation, have regular check-ins to make sure that they are settling in and receiving timely and appropriate training whether in the classroom, online and/or on the job. When this is not the case this must be reported
  • Set up a staff appraisal system as well as a staff check-in planning
  • Arrange 30% tax rulings (tax authorities), work permits (IND), relocation and settling in the Netherlands packages
  • Be the face of the company – meet and greet visitors
  • Assist senior staff to prepare and edit communications, emails, letters, presentations and other documents
  • Maintain office facilities and equipment, as well as the routine maintenance and upkeep
  • Manage the inventory of office supplies including stationery, IT equipment, food and beverages, procurement ensuring that costs are appropriately managed
  • Organise trade fairs, conferences and seminars ensuring that costs are appropriately managed
  • Organise company events, company gifts, corporate gifts and team building events
  • Carry out basic financial duties including accounts payable and accounts receiveable
  • Arrange flights, hotels, transportation and agendas for overseas visitors, including meet and greets at airports. When necessary arrange work visas
  • Prepare office rules, code of conduct and guidelines for the Netherlands using the company template as a guideline. Assist colleagues in adhering to them by establishing a good example
  • Set deadlines and goals for both yourself and in time (after the start-up period) with your team
  • Assess the need for any training for employees and performs those programs for their benefit
  • Coordinate sensitive issues upon request of the Management team
  • Take notes and/or record, transcribe, and distribute notes/minutes of meetings

Candidate Profile for Senior Office Manager

  • Fluent in Dutch and English, both written and spoken. Fluency of Japanese is a huge plus
  • Bachelor’s degree is an advantage
  • Previous experience within the construction and/or engineering is advantageous
  • Relative work experience of at least 7 years in managing an office and/or team
  • Experience in liaising with third parties, clients, stakeholders and overseas colleagues
  • Experience in working remotely with colleagues located at the other international offices
  • Must have excellent administrative and management experience
  • Good team development abilities and be able to motivate staff through effort and dedication
  • Good interaction abilities, both written and verbal
  • PowerPoint, Word and Excel savvy. Comfortable with information systems and databases
  • Detail-oriented, while able to seize the big picture
  • Good judgment and inter-personnel skills
  • Good organisational and planning skills. Ability to meet short deadlines
  • Flexibility, ability to adjust priorities in a fast-moving environment
  • Integrity and ability to manage confidentiality information
  • Demonstrated ability to capture key elements and decisions points, supported by good communication skills (verbal and written)
  • Self-starter, able to gather critical information
  • Effective team player, able to manage stress and positively shape his/her environment
  • Lead by example and build a strong knit team

What Our Client Offers

  • Competitive salary
  • 25 paid days holiday
  • Medical health contribution
  • Bonus plan structure
  • Travel costs (to and from work)
  • Company pension plan
  • Laptop and mobile phone
  • Parking space
  • Modern new offices
  • Opportunity to work in a dynamic start-up with the backing of a multinational organisation
  • Induction and training

 

Note:

Reference and diploma checks are a standard part of the Blue Lynx recruitment procedure. Candidates are requested to provide these details in their application.
Thank you for your application with Blue Lynx. Due to the volume of applications we cannot respond to everyone. Therefore, when you have not had a call or email from one of the Blue Lynx Recruiters within 5 working days your CV has not been selected. Please register with Blue Lynx when you have not already done so, click Register Online
You can email queries and question to cv@bluelynx.com.
For a broader picture of Blue Lynx and all published vacancies please visit www.bluelynx.com.
Kind regards, The Blue Lynx Team

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