Administrative Assistant – Dutch & English

Description

Our client is an international company, supplying essential industrial gases and related equipment to various sectors, focusing on innovation and sustainability. 

We are seeking an experienced Administrative Assistant to join their Rotterdam-based team, providing on-site support across a variety of administrative and project-related tasks. 

Job Profile for Administrative Assistant
Responsibilities will include, but not be limited to:

• Provide comprehensive administrative support to the management team
• Manage working calendars and schedule both internal and external meetings
• Coordinate visitor arrangements, including meeting setup, conference room bookings, catering, dinners, and taxi transfers
• Maintain key administrative documents such as the organisational chart, holiday planner, and contact list
• Handle client and vendor correspondence professionally and efficiently
• Support onboarding of new team members by coordinating access to systems such as Non-Person Accounts, SharePoint, MS365, LAN, and project-specific platforms
• Manage orders for stationery and safety equipment
• Coordinate workspace adjustments for team members
• Support the Project Director and Construction Manager with ad-hoc and one-off tasks as required
• Create purchase requisitions and oversee the invoice approval process
• Update and manage construction documentation, including Excel trackers, PowerPoint presentations, EHS registers, Basic Safety Process logs, Waste Slip registers, and related statistics

Candidate Profile for Administrative Assistant 

• Must be fluent in Dutch and English, both written and spoken
• Strong administrative skills
• Customer service experience
• Strong computer skills – Microsoft Office is essential, knowledge of SAP is a plus
• Proactive nature, quick learner, flexible attitude

What Our Client Offers

• 26 vacation days
• Travel cost reimbursement
• Competitive salary
• Pension plan
• Developing a career with one of the market’s leaders
• Employee Recognition and Referral Programs

Already imagine yourself in this position? To make the first step, click Apply or email us your CV at cv@bluelynx.com

Please note:

Candidates may be required to present references and diplomas, and may have a background check done as a part of the Blue Lynx recruitment procedure.
Thank you for your application with Blue Lynx. Due to the volume of applications we cannot respond to everyone. Therefore, when you have not had a call or email from one of the Blue Lynx Recruiters within 5 working days your CV has not been selected. Please register with Blue Lynx when you have not already done so, click Register Online
You can email queries and question to cv@bluelynx.com.
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Kind regards, The Blue Lynx Team

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