Team Assistant Business Support – Dutch & English

Description

Our international client, a world-leading organisation in the IT/Software market, is looking for an experienced Team Assistant Business Support with administrative skills to join their vibrant Business Support Team in Schiphol. 

In this role, you will function and work closely with the Executive Assistants and provide a broad range of support to the company. 

Job Profile for Team Assistant Business Support
Responsibilities will include but not be limited to:

• Responsible for leading the Business Support mailbox and being the first point of contact
• Manage and prioritise proactively the complex calendar for multiple executives (2-3 managers)
• Setup complex internal and customer meetings
• Attend to and support at all-up events including summits, offsites, all-hands, morale events and other types as needed
• Handle expense reports for multiple executives
• Manage domestic and international travel logistics as well as business trip preparations
• Process invoices and manage purchase orders
• Ensure timely and effective communication across all relevant parties
• Ensure compliance with administrative operations policies and procedures
• Improve and prioritise work tasks and projects 
• Maintain company tools, resources, databases, and processes to improve efficiency
• Adhere to and advise on the company’s policies about procuring third-party services and partner engagement
• Exercise sound judgment, tact, integrity, and professionalism in all transactions

Candidate Profile for Team Assistant Business Support

• Must be fluent in Dutch and English, both written and spoken
• At least 2 years of experience as a Business Support Team Assistant and/or Executive Assistant in a fast-paced environment
• Proficiency with Microsoft productivity software including Outlook, all Office suite programs, SharePoint, One Note, Teams, etc
• Strong planning, organisational, time management, and problem-solving skills with the ability to react with appropriate urgency to situations and requests
• Proactive team player with excellent written and verbal communication skills 
• Detail-oriented, able to meet deadlines, flexible and comfortable working independently
• Able to carry out plans including organising and managing tasks and resources to accomplish a defined objective
• Able to manage highly sensitive business and/or personal matters with tact and the utmost confidentiality
• Capable to handle ambiguity, steer through uncertain situations, and strive for clarity

What Our Client Offers

• 27 days annual leave, including all Dutch public holidays
• Pension plan
• Travel allowance
• Work in a dynamic, international environment
• State-of-the-art technology working experience
• Be part of a team that is changing the world

Already imagine yourself in this position? To make the first step, click Apply or email us your CV at cv@bluelynx.com

Please note:

Candidates may be required to present references and diplomas, and may have a background check done as a part of the Blue Lynx recruitment procedure.
Thank you for your application with Blue Lynx. Due to the volume of applications we cannot respond to everyone. Therefore, when you have not had a call or email from one of the Blue Lynx Recruiters within 5 working days your CV has not been selected. Please register with Blue Lynx when you have not already done so, click Register Online
You can email queries and question to cv@bluelynx.com.
For a broader picture of Blue Lynx and all published vacancies please visit www.bluelynx.com.
Kind regards, The Blue Lynx Team

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